Primary Purpose of Job (Job Summary)
A. Daily administrative support to GS team colleagues
B. Purchase requisition (PR) creation , management and budget control
C. Union supporting
Principle Roles & Responsibilities / Accountabilities
(Major functions of the position)
Provide administrative support to GS team colleagues, including but not limited
-All kinds of data collection and analysis
-Contract management ,that remind user for re-bidding at least 8 months before the expiration of the contract
-Service requirements collection and delivering with catching up report(SAP)
-Monthly Meeting arrangement, in terms of arrangement, meeting minutes, and monthly report collection
-Daily administrative supporting as Fax, courier, scanning ,Stationary supply internal ,Visitor logistic arrangement ,Reimbursement
-Weekly canteen menu update in GS Portal
Purchase management and budget control:
-Create PR according to the actual requisition for users.
-Liaise with outside suppliers for order and delivery of office supplies and follow up delivery & payment details
-Liaise with FIN BP to make the well control of the budget and make monthly report
Dept project support & Union daily routing work support
1. Provide supports to the various events, that mainly ADGS & mainly whole year activities.
2. Meeting mits & brief for each meeting( internal, external) and send it out to attendees.
3. Union routing work support such as outing information collection and distribution, research, and other tasks assigned by manager and supervisors.
4. Activity other data collection when needed.( SRPL magazine article, wechate platform, etc).
Other duty assigned by ADGS manager and supervisor.