Internship Administrative Assistant within the pRED Operations organization (12 month, 100%)

Switzerland, Basel-City, Basel

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We are the Pharma Research and Early Development (pRED) Operations department who design, develop and deliver innovative integrated  informatics solutions, professional and scientific support services and end to end laboratory and infrastructure based capabilities across pRED and Roche.

This position is based at our Basel / Kaiseraugst offices, in Switzerland. 

Working in a dynamic environment, we are looking for a service-oriented, resourceful and professional individual to support our Basel based administration team.

You are an enrolled student in a Bachelor or Master program with a focus business administration field with a very strong aptitude for IT systems.

Your key responsibilities will be:

  • Handling general administrative tasks (correspondence, Google hangouts, travel  arrangements and their reimbursement, etc.)

  • In support of members of the administrative team

  • Taking care of the on-boarding for new employees to the function. This includes working together with various departments (for example IT, HR, etc.)

  • Creating and maintaining mail distribution lists

  • Maintaining the Organization Chart and the corresponding employee entries in various tools

  • Coordinating internal and external meetings. These include team meetings, telephone conferences and video conferences as well as various other supporting tools (Zoom, PollEv, Mentimeter)

  • Organizing interviews for open positions with candidates, including coordination with line management

  • Maintain and manage purchase orders for office supplies and employee gifts

  • Supervising vendor invoices and / or reimbursements

  • On request, planning and managing virtual and onsite events such as workshops, trainings, offsites, etc. (venue, infrastructure, documentation, catering, visitor batches, providing advice and support to internal and external vendors and participants)

  • Acting as a neighbourhood Single Point of Contact-Support (SPOC-Support)

Who you are

Moreover you are / have:

  • Good proficiency with Microsoft Word, Excel, PowerPoint and other applications as well as an aptitude to learn Roche-specific operational systems 

  • Good time management & organizational skills with proven abilities to work independently 

  • Strong customer orientation and team player attitude 

  • A strong sense of confidentiality 

  • Impeccable interpersonal skills with effective manner 

  • Strong communication skills and proficiency in English (oral and written)

The starting date of this internship is upon availability, preferably by 1st June 2021. Please clearly indicate your preferred starting date in your cover letter.

Applications need to include a CV and a motivation letter.

Due to regulations non-EU/EFTA citizens must provide a certificate from the university stating that an internship is mandatory as part of the application documents.