Facility Manager

Spain, Catalonia, Barcelona

Facility manager (FM)

The preferred Facility Manager will be responsible for managing our Spain portfolio of buildings and asset. He will manage and optimize contracts (lease contracts, service contracts), establish and maintain control procedures and tools to assure efficient space management, operational spend and lean FM operations based on best practice and international standards.

He will introduce, maintain and follow up on  KPI’s to enforce ongoing performance. The candidate will supervise and control real estate and facility management activities, guide, develop and control internal and external resources and assure lean, effective and sustainable building and infrastructure management.

The Facility Manager will assure full transparency, efficiency and industry leading and innovative FM principles throughout the Roche DIA portfolio. He will implement and conduct periodic facility management audits, satisfaction and performance reviews and surveys and assure operational compliance.

He will act as main contact for internal and external RE/FM partners and service providers. In addition our new Facility Manager will prepare sourcing strategies, support operational procurement activities and assure best value for money goods and service delivery.

The FM will evaluate, communicate and introduce optimization potentials, manage change management processes and lead FM related projects. He will assure close interdepartmental cooperation e.g. with finance, procurement, SHE, legal, local, regional and global roles, to assure standards, regulations and guidelines are understood, shared, trained and adhered.

Duties will focus on using best business practice to improve efficiency, by reducing operating costs while increasing productivity, making sure that the organization has the most suitable working environment for the employees and activities.

 

Main tasks & Responsibilities

  • Directing, coordinating and planning essential central services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling;
  • Preparing documents to put out tenders for contractors;
  • Project management and supervising and coordinating the work of contractors;
  • calculating and comparing costs for required goods or services to achieve maximum value for money;
  • Planning for future development in line with strategic business objectives;
  • managing and leading change to ensure minimum disruption to core activities;
  • Ensuring the building meets health and safety requirements and that facilities comply with legislation;
  • keeping staff safe;
  • Checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies;
  • Coordinating and leading one or more teams to cover various areas of responsibility;
  • Using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement;
  • Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences.