Receiving, sorting, verifying, exception handling, bar coding, scanning, pre-archiving AP documents for further processing
Validate and Process PO and contract based invoices, Non-PO invoices, prepayments/down payments, etc.
Review of supplier open items (due invoices, credit notes, debit balance, etc.) before execution of payment
Prepares batch check runs, wire transfers, and ACH transactions.
Investigate and Reverse Non-Successful Payments
Perform month end closing activities according to the predefined schedule
Prepare monthly, quarterly or yearly reporting, e.g. monthly KPI report and other operational reports subject to the affiliates requirements
Perform AP balance sheet accounts reconciliations and clearing of aged items, e.g. GR/IR, GIT, Suspense account, etc.
Perform supplier statement of account reconciliation and follow up on open items for closure
Handling internal and external queries
Manage vendor relations and build effective partnerships.
Resolve all queries within the agreed timeline
Participate in any compliance audits and respond to audit queries if necessary
Perform back up function and other duties, including job rotation to other functional teams as and when required under “Buddy System”
Participate and support the teams in the implementation of projects
Assists with system integration and testing as and when required
Initiates process improvements and participate in implementation of process improvement projects
Performs some part of MDGS data verification
Ensure suppliers and intercompany invoices are processed timely and accurately within the SLA
Ensure suppliers invoices are paid on time according to the agreed payment term
Ensure intercompany invoices are paid according to intercompany payment schedule
Ensure all work documentation and work processes are updated and meet with Internal Control Financial Reporting (ICFR), group policies and guidelines, local statutory and legal requirements within agreed service timelines.
Ensure timeliness and accuracy of AP month end closing activities
Ensure internal and external queries are attended timely within the SLA
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their Assistant Managers and Managers.
Qualifications & Experience Required:
Degree or Diploma in Finance & Accounting/Commerce or equivalent;
Good communication skills, proficient in writing and able to communicate effectively in English and Mandarin, as this position is to support China;
At least 3 years of experience in transactional accounting teams, in a performance driven environment;
SAP knowledge or other ERP accounting systems and MS Office tools;
External experience in a shared service or business process outsourcing engagement is preferable;
3-4 years of experience in handling Accounts Payable Transactions in SAP and Ariba systems.
Job Level:Individual contributor