Accounts Payable Analyst (Mandarin Speaker)

Malaysia, Selangor, Petaling Jaya

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Job Responsibilities:

  • Receiving, sorting, verifying, exception handling, bar coding, scanning, pre-archiving AP documents for further processing

  • Validate and Process PO and contract based invoices, Non-PO invoices, prepayments/down payments, etc.

  • Review of supplier open items (due invoices, credit notes, debit balance, etc.) before execution of payment

  • Prepares batch check runs, wire transfers, and ACH transactions.

  • Investigate and Reverse Non-Successful Payments

  • Perform month end closing activities according to the predefined schedule

  • Prepare monthly, quarterly or yearly reporting, e.g. monthly KPI report and other operational reports subject to the affiliates requirements

  • Perform AP balance sheet accounts reconciliations and clearing of aged items, e.g. GR/IR, GIT, Suspense account, etc.

  • Perform supplier statement of account reconciliation and follow up on open items for closure

  • Handling internal and external queries

  • Manage vendor relations and build effective partnerships.

  • Resolve all queries within the agreed timeline

  • Participate in any compliance audits and respond to audit queries if necessary

  • Perform back up function and other duties, including job rotation to other functional teams as and when required under “Buddy System”

  • Participate and support the teams in the implementation of projects

  • Assists with system integration and testing as and when required

  • Initiates process improvements and participate in implementation of process improvement projects

  • Performs some part of MDGS data verification

Key Accountabilities:

  • Ensure suppliers and intercompany invoices are processed timely and accurately within the SLA

  • Ensure suppliers invoices are paid on time according to the agreed payment term

  • Ensure intercompany invoices are paid according to intercompany payment schedule

  • Ensure all work documentation and work processes are updated and meet with Internal Control Financial Reporting (ICFR), group policies and guidelines, local statutory and legal requirements within agreed service timelines.

  • Ensure timeliness and accuracy of AP month end closing activities

  • Ensure internal and external queries are attended timely within the SLA

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their Assistant Managers and Managers.

Qualifications & Experience Required:

  • Degree or Diploma in Finance & Accounting/Commerce or equivalent;

  • Good communication skills, proficient in writing and able to communicate effectively in English and Mandarin, as this position is to support China;

  • At least 3 years of experience in transactional accounting teams, in a performance driven environment;

  • SAP knowledge or other ERP accounting systems and MS Office tools;

  • External experience in a shared service or business process outsourcing engagement is preferable;

  • 3-4 years of experience in handling Accounts Payable Transactions in SAP and Ariba systems.

Job Level:

Individual contributor