The Transparency Reporting Specialist assists with managing the transparency reporting program. This position works with business areas throughout Roche on implementing, maintaining, and updating procedures regarding payments or transfers of value (PToV) to US Healthcare Professionals (HCPs) and Healthcare Organizations (HCOs) to ensure compliance with US federal and state laws, and internal policies. The position is responsible for identifying areas of spend, assisting with data collection, auditing transparency records, assessing gaps in internal processes, and training of personnel in the business areas that create PToV.
Assist with the periodic assessment of potential areas of PToV by liaising with Vice Presidents and functional leaders throughout Roche Diagnostics Corporation, Roche Diagnostics Operations and Roche Diabetes Care, Inc. to determine if their business areas have PToV associated with US HCPs or HCOs.
Ensure that business areas with PToV have Sunshine Act Reporting Coordinators (“Coordinators”) appointed by the respective Vice President.
Assist with the training of the Coordinators to help them understand federal and state transparency laws and requirements.
Ensure that business areas with PToV have written procedures in place for manually entering data into Roche’s reporting database for federal and state reporting. Work with the Coordinators in business areas on creating or modifying the written procedures for the collection of PToV in their business area.
In consultation with the Ethics & Compliance and Legal Departments, ensure policies and procedures address external transparency laws and regulations and are updated as necessary
Support the Company's requirements for complying with Federal and state transparency laws and other internal reporting requirements.
Meet quarterly with the entire Coordinator network to provide updates and refresher training.
Meet as needed with individual Coordinators, their teams, and their senior leadership.
Audit the information that is manually entered into Roche’s reporting database. Work with the Coordinators to ensure accuracy, timeliness, and completeness of this data.
Audit the source systems that Roche uses to collect data for disclosure reporting.
Ensure owners of the source systems implement remediation plans to address any audit findings and/or any updates needed due to changes in federal or state laws, or internal policies.
Assist in running a monthly disclosure report out of the reporting database. Review the report for errors. Work with the Coordinators on correcting any errors in the reporting database.
Help maintain the Roche Product List and unique device identifiers (UDI). Meet quarterly with key employees from other Roche US Diagnostic companies to review the list to ensure that products from all business areas are captured.
Assist Legal Operations with the creation of an annual disclosure report submitted to the federal government.
Assist Legal Operations with the creation of annual state disclosure reports.
Assist Legal Operations with resolving disputes that arise from the submission of the federal report.
Assist with the creation, review, and updating of procedure and work instruction documents for the Legal Operations Department.
Ensure the reporting system is adequately integrated with other relevant systems (e.g., MDM, T&E, Accounts Payable, etc.) to ensure complete and efficient automated processes.
Perform process improvement projects as needed.
Who you are:
Bachelor’s degree in related field or equivalent experience
5 years of related work experience
2+ years of relevant U.S. Federal, and state transparency reporting experience in a multinational device/diagnostics/pharmaceutical company or equivalent financial reporting experience.
Compliance Certification or advance degree a plus.
Background in handling high volume of complex data. Must have the knowledge and experience to data mine and re-engineer systems to make reporting more efficient and automated.
Strong technical skills and experience with reporting tools, systems, and data files, such as Concur T&E and Accounts Payable systems. Experience with customer relationship management systems is a plus.
Knowledge of current and evolving disclosure laws, regulations, and requirements.
Ability to manage multiple, sometimes conflicting priorities, to achieve desired outcomes. Comfortable in ambiguous situations. Highly collaborative, with a continuous improvement approach.
Excellent business acumen, with strong verbal and written communication skills.
A strong self-starter. Comfortable in ambiguous situations.
Experience in project management.
Ability to proactively communicate with all levels of the organization.