Support to Country Manager:
Act as a resource and support function for the day to day requirements of the Country Manager.
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
Completes a broad variety of administrative tasks for the Country Manager including but not limited to: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Provides support to build relationships crucial to the success of the organization, and manage communication for the Country Manager, that may have organizational impact.
Ability to draft acknowledgement letters, personal correspondence, and other tasks.
Support to Leadership Team:
Prepare presentations for leadership team (LT) for internal and external meetings.
Co-ordinate the weekly management meetings, prepare agenda and record and prepare the minutes.
Maintain and proactively update company organizational charts for distribution internally and internationally within Roche.
Maintain and manage records of placement agreements/ other documentations – as required.
Coordinate and administer practical issues relating to Leadership Team meetings and other meetings as required. (conference room booking, managing time and arrangements).
Provide secretarial/administrative assistance to other Management Team Members as required.
Establishing, maintaining and strengthening positive, proactive relationship with internal/external stakeholders.
Effectively liaise and coordinate with Region as required, for Country Manager and leadership team for travel, web-ex meetings and other requirements.
Communication & Employee Engagement:
Support business communication roll out plans (internal and external) by collaborating closely with the Communications Department.
Plan and execute annual employee engagement activities by alignment of Leadership Team, both internally and offsite.
Draft and edit accurate and engaging material in a variety of styles and formats for a wide range of stakeholders.
Oversee, plan and deliver communications content across different platforms that promote the organization, brand and events for a variety of channels and audiences.
Any other tasks/ duties assigned by line manager to be performed.
Responsible to report incident/ accident immediately to SHE department. Attend/ complete all requisite on-line and F2F training (Role specific, Safety Responsibility and Compliance)
within specified time limit to ensure the learning outcome after the training has been implemented.
Responsible to own the SHE goals as individual goals and play his/her part to achieve the goals inline with strategies/action plan.
Education and requirements
5 – 7 years of relevant work experience.
Advanced computer skills, particularly in Word, PowerPoint and Excel.
Excellent Organizing skills
Coordination and planning of international travel.
Experience in planning / coordinating meetings and conferences.
Job Specific Competencies:
Confidentiality and discretion
Attention to detail
Planning and organizing