Administrative Associate

Singapore, Singapore

  • Responsible for a wide range of administrative duties in support of the efficiency and effectiveness of departments in Singapore Operations and the respective directors and managers, including but not limited to: document creation, correspondence, telephone communication, information management, schedule coordination, requisitioning, data management/support, financial management/support.
  • Manage a wide variety of situations, many confidential and time sensitive in nature.
  • Liaise with internal and external stakeholders, contributing solutions to daily operational tasks as defined by the respective managers.
  • Strive for complete accuracy and urgency specific to a variety of daily critical efforts, including; calendaring, meeting coordination and management, editing of presentations, correspondence and travel arrangement preparation and expense claims & reporting.
  • Preparation of presentation slides and meeting materials.
  • Assist in replenishment of office supplies which include pantry supplies, stationery, etc, as well as distribution of miscellaneous items to employees.
  • Responsible for meeting attendance and minute generation, assistance on special projects, filing, photocopying and distribution of documents, disseminating incoming mail and generally providing assistance as necessary.
  • Assist in monthly reporting related to organizational charts, and other metrics for the departments.
  • Provide coverage for receptionist duties and other miscellaneous functions whenever required.
  • Organising functional events, site events, network events.