Senior Admininstrative Assistant in Pharma Finance 80% (temp. from 1.12.2017 - 14.09.2018)

Switzerland, Basel-Town, Basel

We are currently looking for an outgoing representative person who can undertake an Executive Assistant role supporting the Head of Pharma Finance located in Basel.
 
Responsibilities include:
  • This is a job share. You will be required to act as back-up for an Executive Assistant within the office on Wednesday’s and Friday’s
  • General administrative tasks such as meeting organization (offsite/in-house events, video- teleconferences, WebEx), business travel coordination and organization of project support
  • Support of Leadership Team and Leadership events incl. preparation of the agendas, invitations and meeting materials
  • Recruitment interview program coordination
  • Get purchase orders in the ARIBA system for Vendors, coding of incoming invoices via ARIBA, tracking of purchase orders, settle travel/entertainment expenses with the expenses tool